> ## Documentation Index
> Fetch the complete documentation index at: https://docs.beachdepository.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inventory

> Track and manage high-value assets stored in the vault

**Inventory** is the core of Beach Depositories. Every physical item stored in the vault is tracked as an inventory item, assigned to an FBO account, and monitored through its full lifecycle.

## Item lifecycle

Inventory items move through a series of statuses as they enter, reside in, and leave the vault:

```mermaid theme={null}
stateDiagram-v2
    [*] --> In_Vault: Received & inspected
    In_Vault --> Pending_Transfer: Transfer requested
    Pending_Transfer --> In_Vault: Transfer completed
    In_Vault --> Pending_Outbound: Outbound requested
    Pending_Outbound --> Shipped_Out: Shipped
    Shipped_Out --> Returned: Returned to vault
    In_Vault --> Void: Voided
```

| Status               | Description                                          |
| -------------------- | ---------------------------------------------------- |
| **In Vault**         | Item is securely stored and available                |
| **Pending Transfer** | A transfer to another FBO account has been requested |
| **Pending Outbound** | An outbound shipment has been requested              |
| **Shipped Out**      | Item has been shipped to the account holder          |
| **Returned**         | Item has been returned to the vault                  |
| **Void**             | Item has been voided from the system                 |

## Event log

Every action on an inventory item is recorded in the **event log**, providing a complete chain of custody:

* Inbound receipt and inspection
* FBO account assignment
* Transfer requests and completions
* Outbound shipment requests
* Shipping and delivery
* Returns

Each event captures who performed the action, when it happened, and any relevant metadata.

## Insurance

Inventory items are covered by vault insurance up to the limits configured at two levels:

1. **Organization level** — the maximum total insured value across all FBO accounts
2. **FBO account level** — the maximum insured value for that specific account

<Warning>
  Items that would exceed the insured value limits will be flagged during intake. Work with your Beach Depositories representative to adjust limits as needed.
</Warning>

## Shipments

Inventory enters and exits the vault through shipments:

* **Inbound shipments** — items being received into the vault
* **Outbound shipments** — items being sent back to account holders
* **Return shipments** — items being returned to the vault after an outbound

Each shipment includes tracking information, carrier details, and insured value coverage.